Business automation · New York, NY
Put your operations on autopilot.
Less manual work. Faster handoffs. A company that runs itself.
Orbit builds the automation, internal tools, AI workflows, and integrations that hold a growing company together — the operating system behind the growth, engineered so your team stops holding it together by hand.
What Orbit automates
The work your team keeps doing by hand.
Four places where growing companies leak the most time. Each becomes a system you own — not another tab someone has to remember to check.
- 01
Operations
Intake, routing, approvals, and the status-chasing between them — moved off spreadsheets and into workflows that run on their own.
Routing & workflow - 02
Sales & follow-up
Lead capture, enrichment, sequencing, and reminders that never drop a deal because someone got busy.
Pipeline & nurture - 03
Client onboarding
Contracts, kickoff, provisioning, and welcome steps fired automatically the moment a deal closes — same first day, every time.
Kickoff & provisioning - 04
Reporting & insight
Live dashboards pulled from the tools you already use, so the weekly numbers assemble themselves instead of a person rebuilding them.
Dashboards & alerts
The drag on growth
Busywork scales faster than your team does.
Most companies don't stall for lack of effort. They stall because the work is glued together by hand — a spreadsheet here, a manual follow-up there, three tools that don't talk. Every new client adds more of it.
Disconnected tools
A CRM, a form, a doc, a billing app — none of them aware of each other. Your team is the integration.
Manual handoffs
Work waits in an inbox for someone to notice it, copy it somewhere, and push it along. The delay is invisible until it compounds.
Copy-paste tax
The same record re-typed into four systems. It's slow, it's error-prone, and it's the first thing worth automating.
The automation stack
One connected system, not eight disconnected tools.
Most teams don't need another app. They need the apps they already own to act like one system.
Orbit maps the whole operation, then wires the pieces together — data flows through a single spine, and the amber path shows work moving without a person carrying it.
You end up with an operating system your team can actually run: documented, owned by you, and built to extend.
See how an engagement runsCapabilities
We find what's slowing growth — then build what's missing.
Six pillars. Scoped to what your operation actually needs, built to hand over, priced up front.
Automation
The routine work — intake, routing, follow-up, reminders — moved into workflows that run without anyone watching.
- Workflow design
- No-code & code automations
- Trigger & schedule logic
- Error handling & alerts
Internal tools
The dashboards, portals, and admin panels your team wishes existed — built around how you actually work.
- Internal dashboards
- Client & ops portals
- Admin panels
- Forms & intake apps
AI workflows
AI put where it earns its keep — drafting, triage, extraction, summarization — with a human on the decisions that matter.
- Drafting & summarization
- Document extraction
- Triage & classification
- Assistant + human review
Integrations
Your tools, connected. Data moves between systems automatically instead of through a person's copy-paste.
- API integrations
- CRM & billing sync
- Webhook pipelines
- Data migration
Data & reporting
One source of truth and live reporting, so the weekly numbers assemble themselves and decisions have ground to stand on.
- Single source of truth
- Live dashboards
- Metric definitions
- Automated reports
Ongoing ops
Optional. Once it's live we can keep the system healthy, tune it, and build the next piece when there's a good reason to.
- Monitoring & upkeep
- Iteration & tuning
- New-workflow builds
- Team training
The team
A small senior team, start to finish.
Three people, no layers. No account managers, no junior handoffs — the people on this page are the people in your build.
Julian spent a decade running operations inside fast-growing companies — the person handed the mess when a team outgrew its spreadsheets and someone had to make the machine actually work.
He scopes every Orbit engagement himself and stays on it through handover, so the system you're left with is one you own and understand.
How an engagement runs
Map it, build it, hand you the keys.
Every engagement starts with a systems call and a map of your operation. Then we build in scoped phases and leave you owning all of it.
- 01
Map
A systems call and an audit of how work actually moves today. We find the leaks and the highest-leverage place to start.
- 02
Blueprint
A clear plan: what gets automated, in what order, what it connects to, and a fixed scope and price before anything is built.
- 03
Build
We build in phases you can see working — automations, internal tools, integrations, and AI workflows, shipped and tested.
- 04
Hand over
We document the system, train your team, and give you the accounts, workflows, and keys. You own it. No lock-in.
What changes
The numbers a working system moves.
Representative outcomes from Orbit engagements — the kind of change a company sees once the busywork is off the team.
- 0+ hrs
- Manual work removed per month, per team, on a typical build.
- 0 wks
- Median time from systems call to the first automation running live.
- 0
- Operations put on autopilot for growing companies to date.
- 0.0%
- Automated-run success rate across live Orbit workflows.
Figures are representative of Orbit engagements.
Free virtual conference · One day
SYSTEMS/ONE — build a business that runs without you.
One day, five operators, zero fluff. We open the hood on the automations, internal tools, and AI workflows that let a company keep growing while the founder steps back. Watch it live, or catch the recordings — either way you leave with the exact stack, not the pep talk.
- 10:00Opening: the operating system behind growthDana Okafor
- 11:15Mapping the tangle: find where the time actually goesRafael Ibarra
- 13:00AI agents that own a workflow end to endSimone Vance
- 14:30Internal tools your team stops holding together by handTheo Marchetti
- 16:00The step-back playbook: handing the system to the teamPriya Nandakumar
Fair questions
Straight answers before the call.
If your question isn't here, ask it on the systems call — you'll get a straight answer there too.
Usually not. Orbit's job is to make the tools you already own work together. Sometimes a piece is worth replacing, but most builds connect and extend your existing stack rather than start over.
No. AI handles drafting, triage, extraction, and repetitive work — with a human on anything that carries judgment or risk. Every automated step is documented and visible, and you can see exactly what runs and when.
No. Builds are fixed-scope projects with a defined end. Ongoing ops is optional and month to month. We're building your independence, not our recurring revenue.
Yes — that's the point of the handover. Systems are built for the people who use them, not for engineers. We document everything and train your team before we step away.
The systems call and map are free. Builds are fixed-price based on scope and quoted in advance — no open-ended meter. You'll know what it costs before anything gets built.
Automations include error handling and alerts, so failures surface instead of hiding. You own the system and its documentation; optional ongoing ops means we monitor, tune, and fix it for you.
Get started
Book a systems call.
Bring how your operation runs today. You'll leave with a map of where the time is going and the highest-leverage place to automate first — useful whether or not we build it together.
- A map of how work moves through your operation today
- The busywork worth automating first — ranked by leverage
- A fixed scope and price before anything gets built